Are you or your company hosting an upcoming event? Do you plan to have more than one language to be spoken at the event? If you answered yes to those two questions then this article is for you. In this article, we will talk about the 5 key steps to plan a successful event with event interpretation services or also commonly known as simultaneous interpretation.
Planning an event is not easy. Let alone one that has more than one language involved. Let’s learn about event interpretation.
The 5 Key Steps for a Successful Event with Event Interpretation
Get a reliable and experienced project manager
Prepare support materials
Ensure the content to be presented is airtight
Hire the right interpreters
Take care of logistics
Step 1: Get a reliable and experienced project manager
Your project manager will be the one orchestrating everything into place. It is a big role and finding a reliable project manager with experience can increase the success rate of your event.
A competent project manager would have the whole lineup inked on paper, down to the comma. They are meticulous, organised, and have a plan for almost anything that can happen.
Your project manager also serves as the main point of contact between the interpretation team and your organisation as event preparations unfold.
Having on-site project management and technical support can be a game-changer. The project manager will have to coordinate with the technical team, speakers, stage crew, and interpreters smoothly.
Step 2: Prepare event interpretation support materials
To keep the audience engaged through an event, audio stimulation is not enough. Those words of the speaker can easily become dreadful and put people into a snooze.
That’s why good speakers don’t just rely on their voice but other visual representations as well.
Preparing support materials that represent what the speaker is talking about captures your audience attention every now and then. It can also help them retain and remember the key messages in the speech too.
These visual forms can be given out as pamphlets, brochures, handouts. Or you could show it on through a PowerPoint slide.
Step 3: Ensure the content to be presented is airtight
In every live event, things that can go wrong will go wrong. Smooth execution of events don’t happen easily; it takes multiple rehearsals and contingency planning.
One of the potential hiccups would be the estimated time that the speaker’s content can last. Running over the time frame can be easily resolved by prompting the speaker in advance.
In any live event, timing plays a vital in determining the overall success. Ensuring that the content has been gone over hundreds of times will definitely make things run smoothly.
Step 4: Hire the right interpreters
For live event interpretations, there are two ways of getting the job done.
One, on-site interpretation. This is where interpretation takes place at the physical location of an event. Interpreters are there to translate the speaker’s language into another language, vice-versa.
This requires the utilisation of a soundproof stall, allowing interpreters not only to hear what needs to be interpreted but also to witness the speaker’s delivery.
Two, remote simultaneous interpretation (RSI). This is slightly more uncommon as compared to the first one. The remote simultaneous translation doesn’t require an interpreter to be in a similar room as the speaker and crowd.
Rather, the crowd is provided with individual earphones used to tune in to the speaker and hear the content in their own language in real-time.
Step 5: Take care of logistics
Depending on which interpretation method you’re going to (as mentioned above), your event logistics will differ accordingly as well.
For example, the on-site interpretation. Space needs to be accounted for to fit interpretation booths.
And for RSI, fast internet speed and connection are fundamental for dealing with larger traffic/audience. Working with experienced experts will assist you with understanding the calculated prerequisites important to guarantee a fruitful result.
Conclusion: Ready for Event Success using Event Interpretation
To close, for your event to be a success, it takes more than just one of these five steps to be executed right. With Translated Right, you’ll be sure that the component of interpreting is done right!
Feel free to contact us today for more information on how we can assist with your event with event interpretation services.
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